Job Description Executive Assistant to Vice President (Sales & Marketing)

Position: Executive Assistant to Vice President – Sales & Marketing
Department: Sales & Marketing
Location: Chennai

Job Summary

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative and coordination support to the Vice President – Sales & Marketing. The ideal candidate will be responsible for managing schedules, coordinating meetings, preparing reports, handling correspondence, and ensuring smooth communication across internal teams and external stakeholders.

Key Responsibilities
Manage the Vice President's calendar, appointments, travel plans, and meeting schedules.
Coordinate internal and external meetings, prepare agendas, and record minutes of meetings (MOM).
Follow up with regional sales teams, marketing teams, and cross-functional departments on action items.
Prepare presentations, MIS reports, dashboards, sales data, and business review documents.
Draft and manage business correspondence, emails, and official communications.
Maintain confidential records, reports, and documentation.
Coordinate travel arrangements, accommodation,



and expense claims.
Organize sales conferences, review meetings, customer visits, and other business events.
Liaise with internal departments such as Finance, HR, Supply Chain, Regulatory, and Production for timely execution of tasks.
Track pending activities and ensure timely completion through regular follow-ups.
Handle confidential business information with the highest level of professionalism.
Perform any other administrative or coordination responsibilities assigned by the Vice President.
Prefer Hindi Speaking Candidates

Required Skills
Excellent communication and interpersonal skills (Hindi Speaking is Must)
Solid organizational, coordination, and multitasking abilities.
Proficiency in Microsoft Office (Excel, PowerPoint, Word, Outlook).
Ability to prepare presentations, reports, and business documents.
Robust analytical skills and attention to detail.
Ability to work under pressure and manage multiple priorities.
High level of confidentiality and professionalism.

Employment Type: Full time

📌 Executive Assistant Chennai (India)
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📍 India