Manage end-to-end domestic and international travel arrangements for employees and management.
Coordinate flight, train, hotel, cab, and other travel bookings as per company requirements.
Obtain competitive quotations and negotiate with travel agencies, airlines, hotels, and vendors.
Ensure timely travel confirmations, itinerary preparation, and travel-related communication.
Coordinate visa applications, passport documentation, travel insurance, and other travel formalities.
Maintain travel records, booking history, and vendor database.
Monitor travel expenses and ensure compliance with company travel policies.
Resolve travel-related issues, cancellations, rescheduling, and emergency travel requirements.
Manage calendars, appointments, meetings, and travel schedules for Directors and HODs.
Coordinate internal and external meetings, ensuring timely scheduling and communication with participants.
Prepare meeting agendas, attend meetings, record Minutes of Meeting (MoM), and circulate the finalized MoM to all attendees.




Follow up with concerned departments on action points discussed during meetings and provide periodic status updates to management.
Track pending action items and ensure timely closure through regular coordination with stakeholders.
Organize conference calls, virtual meetings, customer visits, and management reviews.
Assist in preparing presentations, reports, MIS, correspondence, and other management documents.
Maintain confidential records, files, and official documentation with a high level of discretion.
Coordinate with internal departments and external vendors for administrative requirements.
Support office events, training programs, management visits, and business meetings.
Maintain records related to travel, meetings, vendor contracts, and administrative activities.
Ensure timely processing of travel bills, invoices, reimbursements, and related documentation.

Perform other administrative assignments as delegated by management.

📌 Executive Travel Desk Mumbai (India)
🏢 K Patel Phyto Extractions
📍 India