Location: Kochi & Airoli, Navi Mumbai
Employment Type: Full-Time
Department: Crewing

Job Summary:

We are looking for a Crewing Administrative Assistant to support the crewing department in day-to-day administrative and coordination activities. The ideal candidate should have good communication skills, strong coordination abilities, and experience in documentation, scheduling, and record management.

Role & responsibilities
Following up on general correspondence;
Maintaining the company designated Data system;
Scheduling and coordinating seafarers interviews;
Scheduling and coordinating seafarers briefings;
Printing Seafarer Employment Agreements, when requested;
Applying for different flag state documents;
Checking and forwarding of mail to the vessels;
Maintaining of records and documents;
Being adequately conversant with the Companys Management System;
Implementing effectively the Companys Management System;
Contributing to the development of recent or the amendment of existing procedures;




Promoting and supporting efforts for continual improvement;
Any other special tasks as may be assigned.

Preferred candidate profile
Graduate in any discipline
Experience in Administration, HR Coordination, Documentation, Back-office Operations, or Shipping/Crewing industry preferred
Valuable command of English (written and verbal)
Strong coordination and follow-up skills
Good computer knowledge, especially MS Excel, MS Word, and Outlook
Strong organizational and multitasking abilities
Attention to detail and documentation accuracy
Ability to work in a quick-paced environment

Preferred Experience:
13 years of experience in Administration / HR Coordination / Documentation / Shipping Industry preferred

Key Skills:
Administrative Support
Coordination & Scheduling
Documentation Management
Interview Coordination
Email Communication
Record Maintenance
MS Office
Follow-ups & Coordination

📌 Crew Assistant Kochi
🏢 Columbia Ship Management
📍 Kochi