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Title - Project Assistant

In this role you’ll make an impact by:

Job Purpose
Primarily to support the Project Director by coordinating everyday tasks at the project.
Calendar management
Meeting coordination and Mo
Action item follow-up
Travel and logistic
Email triaging and light correspondence
Calendar and Schedule Management
Maintain and update the calendar, ensuring effective time allocation for meetings, reviews, site visits, and strategic planning.
Proactively block time for priority tasks, travel, breaks, and preparation.
Resolve scheduling conflicts and anticipate scheduling needs ahead of time.
Meeting Coordination and Facilitation
Schedule and organize meetings (internal and external), virtual or in-person, including team reviews, vendor meetings, and global stakeholder calls.
Prepare and circulate meeting agendas in advance.
Record, draft, and distribute Minutes of Meetings (MoMs) with transparent action items, owners, and deadlines.




Track and follow up on action items from meetings to ensure timely completion.
Email and Communication Management
Review and prioritize incoming emails and messages on behalf of the Director.
Draft, reply to, or flag non-critical communication for review.
Maintain confidentiality and tone consistency in all communications.
Liaise with internal teams and external partners to ensure timely responses.
Travel and Logistics Planning
Organize domestic and international travel (flights, accommodation, transport, visa support).
Prepare detailed travel itineraries with meeting schedules and contact info.
Coordinate with travel teams and vendors for last-minute changes or requirements.
Project and Stakeholder Coordination
Serve as a point of contact for internal stakeholders, vendors, and consultants on administrative/project scheduling matters.
Help in preparing high-level summaries or reports for project status, milestones, and follow-ups.
Support

📌 Project Assistant Mumbai
🏢 Novozymes South Asia
📍 Mumbai