Key Responsibilities
Travel Management & Booking
Manage end-to-end domestic and international travel arrangements for employees, management, guests, and official visitors.
Coordinate and book flights, trains, hotels, cabs, local transportation, and other travel requirements.
Prepare and share travel itineraries, confirmations, tickets, hotel details, and transportation arrangements.
Coordinate travel requirements for official meetings, events, conferences, competitions, and school-related activities.
Ensure timely booking and cost-effective travel options as per organisational policies.
Maintain records of all travel bookings, cancellations, modifications, and expenses.
Handle last-minute travel changes, cancellations, rescheduling, and emergency travel requirements.
Travel Vendor Management
Identify, coordinate with, and manage travel agencies, hotels, cab operators, transport providers, and other travel vendors.
Obtain quotations and compare rates to ensure cost-effective arrangements.




Negotiate rates and service terms with vendors wherever applicable.
Maintain an updated database of approved travel vendors and their contact details.
Monitor vendor performance, service quality, response time, and billing accuracy.
Coordinate with vendors for resolving service-related issues and discrepancies.
Verify travel invoices and coordinate with Finance for timely processing of payments.
Reception & Front Office Management
Manage the reception/front desk and ensure a qualified and welcoming experience for all visitors.
Receive and greet parents, visitors, vendors, candidates, and other stakeholders.
Manage incoming calls, messages, emails, and visitor enquiries and direct them to the appropriate department/person.
Maintain visitor records and ensure adherence to visitor management and security protocols.
Coordinate appointments and meetings for management and relevant team members.
Guide visitors and

📌 Admin & Travel Executive Gurugram (India)
🏢 Cyboard School
📍 India