Job Family:
Facilities (India)
Travel Required:
Up to 10%
Clearance Required:
None
What You Will Do:
Reports to Director -Facilities & Administration
Overall responsible for all administrative aspects and functions related to the day-today operations of the site.
Experience in handling office expansion and renovation projects.
Working closely with PMC to ensure effective and consistent practices through all stages of the project and make sure project deadlines are meet as agreed with business
Experience in handling documentations and ISMS Audits
Interface and liaison with all government officials like law enforcement (police), waste management, e waste. Health authorities, EHS and SEZ authorities, etc.
Also, interface with vendors appointed by these government bodies to provide the services.
Maintain registers & files in the office
Prepare and present accurate and reliable reports to HOD
Compile the list of documents and information to be collected from the builder
Prepare and maintain of asset management
Prepare and maintain all vendors and key person contact details
Prepare and maintain all vendor Standard Operating Procedure (SOP)
Maintain the vendor services in a cost-effective way
Maintain cafeteria management
Ensure the safety of the office follow and enforce safety rules and regulations.
Demonstrate pro-active handling in core areas of responsibility
Ensure uninterrupted services by maintaining all equipment with least breakdowns .
Plan PPM (Periodic Preventive Maintenance) for all services to avoid crisis bound repair work
Maintain valuable relationship with clients, landlord and vendors
Arrange regular meetings with key vendors.
Handle emergency situations and time sensitive deadlines with accuracy and speed
Attend to and assign work orders and emergency projects with required urgency and priority
Conduct periodic inspections of buildings and facilities and reporting the same needs
Supervise the count of ticket