JOBSUMMARY Providesadvan ced executiveassistantand administrativesupport tothe VicePresident of EPDIndia andthe EPD Division. Provides supportto other functionand office based leadersin managing the functions and responsibility of VP’s office as maybe needed. Supports theprocesses and practices of the organisation as may be needed in EPDIndiaregion. COREJOBRESPONSIBILITIES Responsibilitiesinclude all administrative functions of thedepartment: respondingtorequirements, phones calls, queriesand calendarmanagement, scheduling travel, managing correspondence andscheduling couriers, processing expense reports, meeting/eventplanning, creating or modifying businessdocuments, collating/compiling presentations, handlingteleconference etc. Mayincludesome projectmanagementand supportfor tracking budgetexpenditures. Coordinatesand maintains departmentalfiles, as assigned, in compliance with corporateand localrequirements, c oordinates withArea andcorporate as required. Followspurchasing and requisition procedures, Corporate Security andPrivacy Rules, Corporate Branding Guidelines, and Copy Centerprocedures (if applicable). Orders business cards andstationery. Usesand understands Microsoft Office Suite and other business-specificsoftware, including the Corporate Travel Web site, and employeeperformance management systems (asapplicable). Coordinatesnew employee office set-ups and onboarding.
Supports3 rd PartyContractor Managementincl uding expenses,onboarding, coordination with3 rd PartyAdminteam. Maintainsprofessional and technical knowledge by attending educationalworkshops; reviewing professionalpublications; establishing personalnetworks; participating in professionalsocieties. SupportVP EPD India with any other responsibility as may be assigned bythemanagement. EducationLevel Major/Field ofStudy Bachelor’sDegree Prior experience and Degree inSecretarial function preferred. MINIMUMWORKEXPERIENCE Experience ExperienceDetails 5+ years previous adminexperience orequivalent. Strongwritten and oral communicationskills Stronginterpersonalskills Excellent timemanagement skills; ability to setpriorities Mustpossess robust problem-solvingtechniques A highdegree of computer literacy Consistentlyinteracts with high-levelexecutives. Advancedknowledge and understanding of business processes andrequirements. Consistentlyhandles confidential or business-sensitive information. Data istypically organizational ormulti-dimensional. Maintainsand manages calendar, including meeting and travel scheduling anddomestic and international travelarrangements. Proactivelyidentifies and resolves schedulingconflicts. Primarypoint of contact for manager’sschedule.