Job Description
The position will be part of the Administration function at IIHS and will be responsible for driving and supporting travel and administration related activities and processes to address institutional needs.

This is a contractual position for an initial term of 11 months, renewable on mutual consent, with the potential to turn into a regular position over time.

Activities and Tasks
Responsibilities would include, but not be limited to, the following:
Serving as the initial point of contact for day-to-day queries related to all travel needs; managing internal stakeholders at all job levels across the institution;
Handling the travel reconciliation process using ERP software, managing travel-related financial transactions, invoice verification, and accounting activities for the travel department; assisting travelers with online travel applications and forms, and confirming required documentation;
Assisting travelers with end-to-end visa documentation for international travel, including country-specific requirements, document checklists,



and coordination to ensure accurate and timely visa application submissions; coordinating and partnering with other internal support teams; handling all process-related queries and ensuring compliance with process and regulations;
Assisting in regular reviews and updates to all travel processes;
Maintaining vendor trackers, processing vendor payments, scheduling, and maintaining records of quarterly vendor reviews;
Escalating time-sensitive issues and contributing to travel emergency responses;
Enforcing compliance, mitigating travel risks, and implementing cost-saving measures for travel, with guidance from the manager;
Coordinating overall logistics for group travel requests related to training, field, and study trips;
Assisting with reviews and updates on industry related policies and practices, and streamlining the same to ground staff;
Drafting internal communications, including monthly travel newsletters and othe

📌 Associate/ Senior Associate (Bengaluru)
🏢 Indian Institute for Human Settlements
📍 Bengaluru