Role Overview
We are looking for a highly organized and dependable Executive Assistant - COO & Founder’s Office to support the COO and assist the founding/leadership team with administrative coordination, communication management, meeting schedules, HR support, hiring coordination, and day-to-day execution follow-ups.
This is a hands-on role in a quick-moving startup environment. The ideal candidate should be comfortable multitasking, handling confidential information, coordinating with internal and external stakeholders, and ensuring important tasks move forward without repeated reminders.
The role will primarily support the COO, with additional support to the founding and leadership team when required.
Key Responsibilities
1. Executive Assistance & Leadership Coordination
Manage the COO’s calendar, meetings, schedules, reminders, and daily priorities.
Coordinate leadership meetings, board meetings, internal reviews, and external discussions.
Prepare meeting agendas, capture minutes, track action items, and follow up with relevant stakeholders.
Collect reports, updates,



and documents from internal teams for leadership review.
Maintain structured trackers for pending tasks, approvals, meetings, and follow-ups.
Support the founding/leadership team with coordination and administrative requirements when needed.
2. Communication Management
Coordinate communication with legal advisors, CA, CFO, investors, vendors, consultants, and other external stakeholders.
Draft and manage professional emails, follow-ups, reminders, and documentation requests.
Ensure timely collection and sharing of information between leadership and external parties.
Maintain confidentiality while handling sensitive business, legal, financial, investor, and employee-related information.
Keep communication clear, professional, and well-documented.
3. Office Administration & General Operations
Manage day-to-day office administrative activities and operational coordination.
Support office supplies, vendo

📌 Executive Assistant (Bengaluru)
🏢 VergeCloud
📍 Bengaluru