Administrative Executive / Operations Coordinator

Company: Catch Your Happiness
Location: On-Site

Job Type: Full-Time

About Catch Your Happiness

Catch Your Happiness is a fast-growing organization focused on creating memorable experiences through events, marketing initiatives, entertainment projects, and brand activations. We are looking for a highly organized, proactive, and dependable Administrative Executive who can serve as the backbone of daily operations and ensure smooth coordination across all departments.

Position Overview

The Administrative Executive will play a critical role in managing day-to-day business operations, vendor relationships, finance coordination, documentation, and administrative functions. This position requires someone who enjoys taking ownership, solving problems, and handling multiple responsibilities in a fast-paced setting.

This is primarily an on-site role and requires regular coordination with vendors, clients, internal teams, and management.

Key Responsibilities Administration & Operations




- Manage daily office operations and administrative activities.
- Maintain records, files, contracts, and important company documents.
- Coordinate meetings, schedules, appointments, and business communications.
- Ensure smooth execution of internal processes and workflows.

Vendor Management
- Source, negotiate, and coordinate with vendors and service providers.
- Manage vendor onboarding and maintain vendor relationships.
- Track vendor payments, invoices, and deliverables.
- Ensure timely completion of vendor-related tasks and commitments.

Finance Coordination
- Assist in managing invoices, bills, payments, and expense records.
- Coordinate with accountants and finance partners for documentation and compliance.
- Maintain expense tracking and operational budgets.
- Support financial reporting and payment follow-ups.

Project & Event Support
- Coordinate logistics for events, activations, and company projects.
- Support execution t

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