Key ResponsibilitiesAdministrative Duties
- Handle day-to-day office administrative tasks and coordination.
- Maintain office files, records, documents, and registers in physical and digital formats.
- Prepare letters, reports, quotations, forms, and other office documents.
- Organize and maintain proper filing systems for easy document retrieval.
- Monitor office supplies, stationery, and pantry requirements.
- Coordinate maintenance of office equipment and facilities.

Communication & Coordination
- Coordinate meetings, appointments, and schedules for management.
- Follow up with staff, vendors, clients, and departments regarding pending tasks.
- Maintain visitor records and assist guests or clients visiting the office.
- Communicate management instructions to staff when required.

Documentation & Record Keeping
- Maintain attendance records, leave records, and employee files.
- Handle data entry and maintain accurate records in spreadsheets or software.
- Ensure confidential documents and information are securely maintained.




- Assist in preparing reports and summaries for management review.

Office Operations Support
- Assist in coordinating travel, accommodation, and meeting arrangements.
- Support HR, accounts, legal, marketing, or operations departments with administrative tasks when required.
- Track pending tasks, approvals, and submissions.
- Ensure cleanliness, organization, and smooth functioning of the office setting.

Vendor & External Coordination
- Coordinate with courier services, banks, government offices, and vendors when required.
- Maintain records of office service providers and renewal schedules.
- Assist in collecting quotations and coordinating purchases.

Required Skills:
- Good verbal and written communication skills.
- Basic knowledge of MS Office (Word, Excel, Outlook).
- Good organizational and multitasking abilities.
- Attention to detail and accuracy in documentation.
- Ability to maintain confidentiality and professionalism.
- Tim

📌 Secretary (Mylapore)
🏢 Vox Hospitality
📍 Mylapore