We believe in bold ideas, diverse perspectives, and the drive to transform knowledge into impact. Here, your curiosity fuels progress, your voice shapes innovation, and your ambition helps redefine what’s possible within science and learning. We are a culture that obsesses over impact, challenges, and drives what’s next to power infinite possibilities for our customers, colleagues and society at large.
About the Role:
The Facilities Coordinator supports day-to-day workplace operations at the Pune office to ensure a safe, productive, and employee-friendly environment. Reporting to the India Facilities Lead, this role works closely with internal teams, vendors, and service providers to deliver consistent facilities services aligned with company standards, policies, and budgets.
This is a hands-on, on-site role focused on operational execution, vendor coordination, and workplace experience, with opportunities to contribute to continuous improvement initiatives across Real Estate & Workplace Services.
Key Responsibilities:
Facilities Operations & Vendor Management
- Coordinate daily facilities services including HVAC, housekeeping, security, pest control, pantry, mailroom, and office equipment
- Manage vendor relationships to ensure service quality, SLA adherence, and safety compliance
- Conduct regular facility inspections and resolve operational issues
Workspace & Office Support
- Maintain workspace planning, seating arrangements, and support office moves
- Coordinate onboarding/offboarding activities such as desk setup and access cards
- Support workplace readiness for meetings, leadership visits, and internal events
Reception & Workplace Experience
- Oversee reception operations including visitor management and meeting room coordination
- Ensure a professional and welcoming workplace experience for employees and visitors
Financial & Administrative Support
- Track budgets, process invoices, and support vendor payments
- Maintain records for fixed assets and supp
📌 Facilities Coordinator (India)
🏢 Wiley
📍 India