JOB DESCRIPTION

As an Executive Administrative Assistant, you'll handle various confidential administrative tasks, requiring initiative and sound decision-making for the executive, their management team, and other stakeholders.

Job Summary:
In this role, you act as an owner and a problem solver, demonstrating superior communication skills, both written and oral. You are clear, concise, and direct, with excellent phone etiquette and a strong sense of ownership, ensuring follow-up when necessary.

You exercise tact and discretion in handling confidential matters, maintaining the highest level of professionalism and confidentiality.

Responsibilities:
- Manage and handle complex and detailed calendars, addressing multiple and urgent meeting conflicts, and setting up meetings and conference calls both internally and externally. Handle all associated logístical aspects.
- Work effectively in a fast-paced, ever-changing environment, managing multiple priorities with a calm, professional, and willing attitude.
- Answer phones professionally, field phone calls,



address issues or redirect as appropriate, and distribute messages in a timely and appropriate manner
- Coordinate travel arrangements, including air, hotel accommodations, and ground transportation; prepare detailed itineraries and required travel visas/documents, ensuring accuracy and timely delivery of plans/tickets to travelers.
- Embrace increased and/or new responsibilities at any time.
- Assist with overflow, special projects, assistant back-up coverage, and day-to-day tasks.

Required qualifications, capabilities, and skills
- Bachelor degree in any stream
- At least 8 years’ experience in an Executive Administrative Assistant role
- Robust working experience with Microsoft Word, Excel and PowerPoint
- Knowledge of general office procedures (e.g., scheduling, expenses, calendar management)
- Superior oral and written communication skills

Preferred qualifications, capabilities and skills
- Adaptable team pl

📌 Executive Assistant (Mumbai)
🏢 JPMorganChase
📍 Mumbai