Operations Executive - Application Coordinator

Company: Mentoria Overseas Education
Location: Nashik, Maharashtra

Job Type: Full-time, Permanent
Work Mode: On-site
Department: Operations
Experience: 1-3 years
Education: Bachelor’s degree
Probation: 3 Month

About Gradlia

We work across the UK, Ireland, Germany, Italy, and USA.

About the Role

This is a non-sales, non-commission role. The role is focused on accuracy, documentation, deadlines, and process execution.

Key Responsibilities
- Collect and verify academic, identity, financial and language documents.
- Check documents against the specific requirements of each university and course.
- Coordinate SOP and LOR requirements and ensure correct documents are submitted.
- Process offers, conditions and deposit requirements.
- Coordinate with Finance for university deposits and payments.
- Track and secure CAS / COE / I-20 where applicable.
- Prepare and maintain visa documentation files.
- Maintain accurate, same-day updates in Zoho CRM.




- Maintain student documents in Google Shared Drives using defined naming conventions.
- Communicate professionally with universities and partner organisations.
- Coordinate with Business Development, Student Experience, Finance and Operations teams.

What We Are Looking For
- Bachelor’s degree in any discipline.
- 1-3 years of experience in documentation, admissions, back-office operations, compliance, case management or a similar role.
- Freshers with strong attention to detail and excellent process discipline may also be considered.
- Strong written and spoken English.
- Hindi is required; Marathi is an advantage.
- Good working knowledge of MS Excel/Google Sheets and CRM systems.
- Solid organisational and documentation skills.
- Ability to manage multiple cases and deadlines simultaneously.
- Ability to work comfortably with checklists, processes and structured systems.
- Prior experience in study abroad, university admissions or visa documentation is an advantage.

You s

📌 Operation Associate (Nashik)
🏢 Gradlia
📍 Nashik