Tender & Sales AssistantJob Summary

The role also involves supporting post-award activities such as invoicing, payment follow-ups, project documentation, and administrative coordination to ensure smooth business operations.

Key Responsibilities1. Tender Identification & Evaluation
- Identify and monitor tender opportunities from various portals and sources
- Review tender requirements and support the Go/No-Go evaluation process
- Assist in preparing tender support notes and related documentation
- Coordinate with internal departments to collect technical and commercial inputs
- Support the pricing team by providing required information and documentation

2. Bid Preparation & Submission
- Prepare technical and commercial bid documents
- Compile, verify, and organize all tender-related documents
- Coordinate EMD, tender fees, bank guarantees, and related formalities
- Submit bids through GeM and other e-tendering portals within deadlines
- Ensure accuracy, completeness, and compliance of all submissions
- Maintain proper records of submitted tenders and related correspondence





3. Coordination & Communication
- Coordinate with clients and internal teams during bid evaluation stages
- Handle tender clarifications and document submissions as required
- Support participation in reverse auctions where applicable
- Coordinate with vendors, suppliers, and project/site teams for required inputs
- Maintain skilled communication with customers and stakeholders

4. Post-Award Documentation & Sales Support
- Assist in processing award notifications and purchase orders
- Support project coordination and maintain documentation records
- Prepare invoices and submit billing documents to clients or portals
- Track payment status and follow up with clients for receivables
- Assist with agreements, insurance documents, bank guarantees, and compliance records
- Support work completion documentation and project closure activities
- Maintain accurate reports, MIS data, and filing sy

📌 Tender & Sales Assistant (Chennai)
🏢 NDT and PWHT Solutions
📍 Chennai