About the role

As an Admin Assistant, you will play a pivotal role in ensuring the effective

and effective operation of SaveLIFE Foundation’s administrative functions,

with responsibilities encompassing travel management, office management,

inventory management, budget control, vendor management, and more. Your

meticulous attention to detail, organizational skills, and ability to multitask

will be crucial to your success in this role.

Role and Responsibilities

1. Travel and Logistics:
- Coordinate all employee and guest travel (domestic/international):
bookings, vendors, compliance, and payments.

2. Facility Management:
- Manage daily office operations: hygiene, maintenance, catering,

staff welfare, and safety protocols (including contracts and space).
- Organize office events, training logistics, and administrative process

flows.

3. Procurement and inventory control:
- Manage vendor sourcing, onboarding (as per policy), and

procurement for office supplies/services.
- Oversee inventory levels, storage, quality, and maintain related

records (stock & billing).

4.



Vendor and Bill Management:
- Manage vendor contracts (negotiation, compliance
- legal/organizational).
- Process vendor payments, resolve billing issues and conduct market

reviews.

5. Petty Cash & Budget Oversight:
- Manage petty cash (reimbursements, tracking).
- Support Finance with admin budget preparation, monitoring, and record
- keeping.

6. Record & Communication Management
- Maintain organized filing systems (physical/digital), manage document

flow (indexing, courier, postal).
- Draft administrative communications, reports, and facilitate internal

information sharing.

7. Asset & IT Coordination
- Maintain asset register; coordinate procurement and repairs.
- Liaise with IT vendors for hardware, software, biometrics, and ID card

support.

8. HR & Executive Support
- Provide administrative support for HR functions (attendance, leave,

onboarding, interviews, events).
- Offer logíst

📌 Admin Assistant, Pune (Pimpri-Chinchwad)
🏢 SaveLife Foundation
📍 Pimpri-Chinchwad