Job Purpose:
To provide high-level administrative, organizational, and strategic support to the Managing Director (MD). The Executive Assistant acts as a gatekeeper, coordinator, and extension of the MD to ensure productive operations, communication flow, and task follow-through.

Key Responsibilities:Administrative Support:
- Manage and maintain the MD’s schedule - meetings, appointments, travel, and personal tasks.
- Handle phone calls, visitors, and communication on behalf of the MD.
- Organize and maintain confidential files, records, and documentation.

Meeting & Communication Management:
- Prepare agendas, presentations, and minutes for internal and external meetings.
- Coordinate with departments, clients, and vendors for appointments and follow-ups.
- Act as a liaison between MD and internal teams, ensuring alignment and timely reporting.

Travel & Event Coordination:
- Plan and book national/international travel itineraries, accommodations, and logistics.
- Coordinate participation in conferences, events, or meetings, and manage registrations.

Project & Task Coordination:




- Track progress on action items, business projects, and delegated assignments.
- Assist the MD in monitoring KPIs and departmental reports.
- Follow up with teams on deadlines, reports, and critical deliverables.

Confidentiality & Professionalism:
- Handle confidential information with utmost discretion and integrity.
- Represent the MD professionally in all interactions—both internal and external.
- Ensure the MD is well-prepared for all meetings, briefings, and strategic decisions.

Skills & Competencies:
- Excellent Communication Skills - Verbal & written in English
- Time Management & Prioritization - Able to handle multiple tasks efficiently
- Organizational Skills - Detail-oriented, proactive, and structured
- Tech Proficiency - MS Office (Excel, Word, PowerPoint), Google Workspace, calendar tools
- Professionalism - Strong sense of confidentiality, discretion, and loyalty
- Analyt

📌 Executive Assistant (Nashik)
🏢 QTONET PRIVATE
📍 Nashik