Administrative Assistant
Location: Kochi, Kerala (WenMax Office - InfoPark / Onsite)
Company: WenMax - Engineering & Telecom Design Services
About WenMax
WenMax is a U.S.based engineering and telecom design company specializing in fiber network design and drafting services. With a growing team supporting global clients, we are expanding our operations team at our Kochi office.
Role Overview
We are seeking a detail-oriented Administrative Assistant to support our Kochi office operations. This role will handle accounts coordination, payroll processing, and day-to-day administrative functions to ensure smooth office operations.
Key ResponsibilitiesAccounts & Finance Support
- Assist with invoice preparation and tracking
- Maintain expense records and vendor bills
- Coordinate with the U.S. finance team / accountants
- Support bookkeeping and data entry in accounting systems
- Track reimbursements and office expenses
Payroll Administration
- Maintain employee attendance and timesheets
- Support monthly payroll processing
- Coordinate salary revisions, incentives, and deductions
- Ensure statutory compliance documentation (PF, ESI, etc. if applicable)
- Generate payroll reports for management
Administrative & Office Operations
- Manage day-to-day office administrative tasks
- Maintain employee records and HR documentation
- Coordinate onboarding documentation for current hires
- Handle office supplies, asset tracking, and vendor coordination
- Schedule meetings, maintain calendars, and prepare reports
- Support leadership with operational tasks and follow-ups
Required Qualifications
- Bachelor’s degree in Commerce / Business Administration / Finance/ Computer/Engineering
- 2-5 years of experience in administration / accounts / payroll
- Proficiency in MS Office (Excel, Word, Outlook)
- Basic knowledge of accounting principles
- Experience with payroll or HR systems is a plus
- Strong organizational and multitasking skills
Preferred Skills
- Familiarity with Tally,
📌 Administrative Assistant (Kochi)
🏢 WenMax
📍 Kochi