Position : Executive - Administration

Organisation: Shree Shakti Seva Kendra

Reporting To: Assistant Manager - Administration /HR

Key Roles & Responsibilities

1. Infrastructure & Facility Operations
- Execute day-to-day maintenance and upkeep of SSSK buildings, bungalows, hostels (Chatravas), staff quarters, and residential facilities.
- Coordinate routine and breakdown maintenance of electrical, plumbing, sanitation, water supply, and safety systems.
- Liaise with vendors and technicians to ensure timely resolution of maintenance issues.

2. Hostel & Residential Operations (Chatravas)
- Implement SOPs for hostel operations ensuring safety, hygiene, discipline, and well-being of students.
- Supervise housekeeping, dining, sanitation, and basic medical coordination for hostel residents.
- Enforce child protection norms, visitor control, fire safety, electrical safety, water safety, and cleanliness standards.

3. Staff Attendance, Reporting & Workforce Management
- Monitor daily attendance, in-time/out-time, leave management,



and work reporting of all SSSK staff including housekeeping, mali (gardener), caretakers, security, and hostel staff.
- Ensure transparent communication and adherence to assigned roles and responsibilities.
- Maintain attendance registers, duty rosters, and performance records.

4. Hostel (Chatravas) Student Records & Documentation
- Maintain, verify, and update all records related to Chatravas students including admission details, attendance, health records, and statutory documentation.
- Ensure accuracy, confidentiality, and timely reporting.

5. Vehicle Management
- Implement approved vehicle policies and allocation plans.
- Maintain vehicle logs, driver attendance, and trip documentation.
- Ensure timely renewal of insurance, permits, servicing schedules, and statutory compliances.
- Report deviations, incidents, or misuse to the Seniors.

6. Accommodation & Visitor Management
- Accommodation allocations for staff and visitors as per approved p

📌 Executive Administration (Palanpur)
🏢 Shree Shakti School of Innovation
📍 Palanpur