Job title: Executive - Front Desk & Administration
Reporting to: Manager EA
Hours: Monday to Friday core hours 09.30 to 18.00
Location: Mumbai

Job Purpose:
This profile plays a key role in providing a fundamental service to the Companys customers, visitors and staff. Emphasis
is placed on the significant requirements of motivation, portraying the correct image, attitude and maintaining hygiene
standards at workplace.

Responsibilities &duties;*
Support and Administrative Duties
- Independently manage the front desk and reception area including EPBAX, visitors and supervising housekeeping

activities.
- Maintain Company visitor log book to track incoming & exiting visitors, purpose of meeting, etc.
- EPBX: Handle incoming calls professionally, answer the phone within 3 rings and ensure calls are transferred to the

correct person.
- Assist HR team with onboarding new joiners by arranging for office desk setup, stationery, signing of welcome kit, etc.

birthdays are announced in a timely manner.
- Meet & Greet walk in’s, clients, visitors, etc.



and ensure they have a pleasant experience at our office premises.
- Arrange delivery and collection of documentation as required to external parties (Banks/DGS/Flag State/Other)
- Copy and scanning of documents and assisting teams as required.
- Coordinating and managing vendors/ 3rd parties for services and payments, as well as supervising housekeeping/ office

support staff.

Office &PantryDuties;*
- Responsible for managing the pantry and ensuring impeccable levels of hygiene and cleanliness.
- Coordinating with Office Boys to serving tea/coffee and refreshments to guest, visitors, etc.
- Ensuring the office and pantry is at all times fully stocked with stationery, refreshments and cleaning material.
- Making sure post meetings clearing up cups/plates from offices/desks is done immediately.
- Liaising with departments and taking orders for refreshments for guests and serving them as required.
- Maintenance of office WC's in a

📌 Front Desk Executive (Wagle Estate)
🏢 Alphard Group
📍 Wagle Estate