Job Description: EA/Personal Secretary to Founder/CEO -- Healthcare Industry Location: Pune, India Type: Full time — On-site
Reports to: Founder/CEORole Summary
Be the Founder’s right hand. Manage calendars, communication, travel, meetings, documentation, and follow-ups. Coordinate across teams and vendors, handle confidential matters, and pick up any task— no job too small. Key Responsibilities1) Calendar, Communication & Follow-ups Own the Founder’s calendar; prioritise meetings and block focus time.
Draft/review emails, letters, Whats App messages; maintain contact lists/CRM.
Prepare agendas, briefs, and meeting packs; take Mo Ms and track action items to closure.2) Travel & Logistics Plan end-to-end travel (flights/visas/hotels/local transport); create itineraries.
Manage event registrations, invites, RSVPs, and on-ground logistics.3) Documentation & Presentations Draft letters, proposals, Mo Us/NDAs, reports, and polished PPTs.
Maintain organised digital filing and version control; handle sensitive documents discreetly.4)



Stakeholder & Office Coordination Liaise with doctors, patients (as guided), partners, vendors, and agencies.
Coordinate courier/supplies, housekeeping, repairs/AMCs, and front-desk support when needed.5) Admin & Accounts Assistance Track expenses, reimbursements, petty cash, bill payments, and renewals; reconcile weekly.
Collect/verify vendor invoices; prepare payment sheets; coordinate with Accounts/CA (TDS/GST basics).6) Events & On-ground Support Assist with talks, screenings, webinars, clinic events: checklists, kits, guest handling, feedback collation.
Capture basic content (photos/short clips) for internal/PR use, as required.7) Compliance & Confidentiality Uphold patient privacy, data protection, POSH norms, and clinic SOPs at all times. Qualifications Graduate (any discipline); Commerce/Business/Administration preferred.
3–6 yearsas Personal Secretary/EA/Office Admin (healthcare/hospital/startup preferred).
Excellent written & verbal

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