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Job Title: Front Desk Executive
Location: BMC Software Pune
Reports To: Key Account Manager
Department: Facilities
Experience: 3 to 5 years

Job Summary

Key Responsibilities

1. Reception & Guest Management:
Greet and welcome visitors, clients, and guests with a positive, helpful attitude.

Announce visitors promptly to the appropriate employee.

Ensure the reception area is tidy and presentable at all times.

Offer refreshments to guests and ensure their comfort.

2. Communication & Telephony:
Answer, screen, and forward incoming phone calls in a skilled and courteous manner.

Handle employee and external queries efficiently.

3. Administrative Support:
Receive and sort daily mail/deliveries (e.g., letters, packages, couriers).

Prepare and dispatch outgoing mail and couriers.

Maintain and update employee internal directories and telephone lists.

Assist in scheduling meetings and booking conference rooms.

Event support

4. Facility & Logistics Management:




Coordinate with housekeeping staff to maintain overall office cleanliness.

Monitor and manage inventory of stationery, pantry supplies, and other office consumables.

Coordinate with vendors and service providers (e.g., caterers, electricians).

Ensure all office equipment at the front desk (e.g., printer, telephone, computer) is in working order.

5. BMC Mumbai office.

Placing order for Fruits, snacks, stationery.

Communication with BMC Mumbai office for any updates from LL.

Visitor entry.

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6.Database Management & Invoice Processing
- Maintain accurate database of all couriers - outgoing (IT Assets), for other couriers, records of outgoing couriers.

Follow up for on time submission of invoices, checking them for correctness against the database and forward them for further approvals for payments.

Maintain database of Name Plates, Letter Heads, Envelope's procurements and issues.

RFID Cards issued to emp

📌 Front Desk Executive (Pune)
🏢 JLL
📍 Pune