Company: Ace Overseas
Location: Worli, Mumbai
Employment Type: Full-time, In-person
Gender Requirement: Female

About the Role

Key Responsibilities

Administrative Support:
- Manage complex calendars, schedule meetings, and coordinate appointments for executives
- Prepare agendas, presentations, reports, and other business documents
- Organize and maintain filing systems, both physical and digital
- Handle confidential information with discretion and professionalism

Meeting & Event Coordination:
- Arrange and coordinate meetings, conferences, and events including logistics, catering, and materials
- Prepare meeting rooms and ensure all technical requirements are met
- Take minutes during meetings and circulate action items to relevant stakeholders
- Follow up on action items to ensure timely completion

Communication & Liaison:
- Serve as the primary point of contact between executives and internal/external stakeholders
- Draft and proofread correspondence, memos, and other communications
- Handle visitor reception and hospitality arrangements





Required Qualifications

Education & Experience:
- Bachelor's degree in Business Administration, Management, or related field
- 2-3 years of experience as an Executive Assistant, Personal Assistant, or in a similar administrative role
- Experience in a corporate or professional services setting preferred

Skills & Competencies:
- Exceptional organizational and time management abilities
- Excellent written and verbal communication skills in English, Hindi and Marathi
- Advanced proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook)
- Strong attention to detail and accuracy
- Ability to multitask and prioritize in a fast-paced environment
- Professional demeanor and polished communication style
- Problem-solving mindset with ability to work independently
- High level of integrity and ability to handle sensitive information

Job Types: Full-time, Permanent

Work Location: In person

📌 Executive Assistant (Worli)
🏢 Ace Overseas
📍 Worli