Job Summary

The Admin Executive is responsible for ensuring smooth day-to-day administrative operations, facility management, vendor coordination, and support services. This role helps maintain an productive workplace environment and assists various departments with administrative tasks.

Key Responsibilities1. Office Administration
- Manage front office operations, visitor handling, and incoming/outgoing communication.
- Maintain office supplies, stationery, pantry stock, and inventory.
- Oversee housekeeping standards and ensure cleanliness of office premises.
- Manage meeting rooms, schedules, and office equipment.

2. Vendor & Facility Management
- Coordinate with vendors for maintenance, repairs, housekeeping, security, and other services.
- Negotiate rates and ensure timely delivery of goods/services.
- Monitor AMC (Annual Maintenance Contracts) and renewals.
- Track facility needs (electricity, AC, lifts, CCTV, IT equipment, etc.).

3. Documentation & Compliance
- Maintain administrative records, bills, and invoices.
- Assist in compliance documentation such as licenses,



renewals, and safety audits.
- Handle company assets and maintain updated asset registers.

4. Support to HR & Operations
- Assist with onboarding formalities, ID cards, seating arrangements, and welcome kits.
- Coordinate travel bookings, accommodations, and logistics for employees.
- Support event management for internal events, meetings, and trainings.

5. Administrative Reporting
- Prepare daily/weekly administrative reports.
- Process and submit bills for approval and payments.
- Track budget spending related to admin act
- Key Skills & Competencies:
- Strong communication and interpersonal skills
- Time management and multitasking
- Vendor negotiation abilities
- Basic understanding of office systems and equipment
- Proficiency in MS Office (Word, Excel, PowerPoint)
- Problem-solving and proactive attitude

Qualifications & Experience
- Bachelor’s degree in any field (preferred: Busines

📌 Operations & Admin Executive (Nashik)
🏢 QTONET PRIVATE
📍 Nashik