Front Desk Executive &

Assistant to the COO
- AI-Savvy - Operations-Focused - Growth-Oriented_

Reports To: Chief Operating Officer (COO)

Employment Type: Full-Time

Location : On-site

Experience: 1 - 4 Years

Education

Graduate / Post-Graduate (Any Discipline)

ABOUT THE ROLE

We are looking for a sharp, proactive, and tech-forward professional to serve as the first point of contact for our organization and a trusted right hand to the COO. This is not a conventional front-desk role — we want someone who brings an explorer's mindset to every task, actively leverages AI tools to work smarter, and handles operations and data with precision.

KEY RESPONSIBILITIES

Front Desk & Reception
- Manage front desk operations — greet visitors, handle calls, coordinate courier and mail.
- Maintain a professional, welcoming office workplace at all times.
- Schedule and coordinate meetings, conference rooms, and visitor appointments.

Executive Support to COO
- Assist the COO in daily scheduling, task tracking, and follow-ups.
- Prepare presentations, reports,



and briefing documents for internal and external meetings.
- Manage COO's calendar, travel itineraries, and communication priorities.
- Coordinate cross-department tasks and ensure timely closure of action items.

Data Management & Operations
- Handle accurate data entry, maintenance, and management across internal systems and spreadsheets.
- Organize, track, and report on operational data and KPIs as needed by leadership.
- Maintain confidentiality and integrity of all company data and records.

AI Tools & Process Innovation
- Use AI tools (ChatGPT, Claude, Gemini, Notion AI, etc.) to automate repetitive tasks and improve efficiency.
- Proactively research, evaluate, and adopt new tools that can streamline workflows.
- Assist teams in identifying and implementing AI-driven productivity improvements.
- Draft communications, summaries, and content using AI tools when applicable.

AI & TECH TOOLS — WHAT WE USE
- ChatGPT

📌 Front Desk Executive (Ahmedabad)
🏢 Arcedior International Private
📍 Ahmedabad