Position: Deputy Chief Administrative Officer
Department: Administration
Reporting To: Chief Administrative Officer / COO / Management
Experience: 10–15 years
Team Management: Experience managing 4+ staff and multiple functional teams
Major Area Key Responsibilities
1. Administration & Institutional Operations Oversee day-to-day administrative operations across the institution/campus; coordinate with departments and leadership; establish administrative systems, SOPs, checklists and reporting mechanisms; ensure smooth functioning of all support services and timely resolution of operational issues.
2. Infrastructure, Facilities & Maintenance Manage institutional infrastructure, buildings, classrooms, laboratories, offices, utilities, furniture, electrical, plumbing, HVAC, DG, lifts and other facilities. Plan preventive maintenance, monitor breakdowns, coordinate repairs and ensure infrastructure remains secure, functional and well maintained.
3. Housekeeping, Security & Safety Lead housekeeping and security operations, including manpower deployment, rosters,



cleanliness standards, access control, visitor management and CCTV monitoring. Ensure fire safety, emergency preparedness, safety inspections, drills, incident reporting and compliance with institutional safety requirements.
4. Procurement, AMC & Vendor Management Oversee administrative procurement, quotation comparison, negotiation, purchase approvals, material receipt and inventory control. Manage AMC/service contracts, renewal schedules, vendor SLAs, service quality, bill verification and cost optimization. Develop and maintain an effective vendor network.
5. Team Leadership & Performance Management Lead and coordinate administrative support teams, including housekeeping, security, maintenance and other support staff. Ensure proper manpower planning, duty allocation, attendance, discipline, productivity and performance. Must have prior experience managing/coordinating a team of 4+ staff.
6. Governance, Compliance

📌 Deputy Chief Administrative Officer (Chennai)
🏢 Meenakshi Sundararajan Group of Institutions
📍 Chennai