Job Description

The Intermediate Qualified - Document Controls is responsible for supporting document management and control activities across Australia Mining projects, ensuring project documentation is accurately managed, maintained, tracked, and distributed in accordance with WSP's Way of Working, project procedures, client requirements, and industry best practices.

The role works closely with project teams, engineers, project controls personnel, and stakeholders to ensure efficient administration of project documents throughout the project lifecycle. The position also provides support in maintaining Electronic Document Management Systems (EDMS), document workflows, reporting, and compliance monitoring.

Responsibilities

Manage day-to-day document control activities for assigned mining projects.
Register, distribute, track, and maintain project documents within EDMS platforms.
Ensure all project documentation complies with project procedures, document numbering protocols, and governance requirements.
Process document transmittals, submissions, revisions, approvals,



and document closeout activities.
Maintain project folder structures, metadata, and document registers within approved systems.
Monitor document review cycles and follow up with project teams to facilitate timely document approvals.
Support project teams in document management processes and system usage.
Generate document control reports, dashboards, and status updates for project stakeholders.
Assist in maintaining audit trails and document history records.
Coordinate with engineering disciplines and project teams to ensure deliverables are correctly issued and controlled.
Support document archiving, handover, and project closeout activities.
Participate in process improvement initiatives to enhance document management efficiency and data quality.
Assist in onboarding and providing guidance to new project team members on document control processes and systems.
Ensure compliance with quality mana

📌 Intermediate Professional, Document Controls (Bengaluru)
🏢 WSP in India
📍 Bengaluru