About APICES Studio Pvt. Ltd.:
APICES Studio Pvt. Ltd. is a Mumbai based award winning Architectural Design Organization with team of 125+. We are involved in the professional practice of Architecture, Planning, Consultancy and Engineering Services.

Join our pioneering, multidisciplinary team, where innovation meets collaboration, and bring your unique expertise to help shape the future of Architectural field with technology.

Job Title: Personal Assistant / Office Assistant

Department: Administration

Work Location: On-Site

Employment Type: Full-Time

The Personal Assistant / Office Assistant will provide dedicated administrative and operational support to three Project Heads (PHs).

Key Responsibilities

A. Scheduling & Calendar Management

▸ Maintain and manage individual meeting and visit schedules for all 3 Project Heads (PHs).

▸ Maintain a consolidated joint meeting schedule for PHs and Directors.

▸ Proactively identify and flag any scheduling overlaps or conflicts in the common calendar.





▸ Send timely advance reminders to PHs and relevant stakeholders for upcoming meetings, visits, and deadlines.

▸ Coordinate and line up daily internal team discussions, ensuring the respective PH is looped in.

▸ Book appointments on behalf of PHs and coordinate external appointments for PHs.

▸ Assist in appraisal for PHs.

B. HR & Administrative Systems

▸ Maintain accurate and up-to-date time sheets for all PHs.

C. Reception & Front-Desk Management

▸ Handle front-desk/reception duties for 3-5 hours daily, including greeting visitors, managing calls, and directing queries.

▸ Maintain a professional and welcoming office setting at the reception area.

▸ Draft or relay routine responses as directed.

E. General Administrative Support

▸ Handle day-to-day administrative requirements for PHs and the office.

▸ Coordinate logistics for meetings (venue, equipment, refreshments where applicable).

▸ Maintain confidentiality and professionalism in all tasks and commun

📌 Office Assistant (Wagle Estate)
🏢 Apices Studio Private
📍 Wagle Estate