Job Title: Document Controller

Department: Documentation / Operations
Location: Aluva, Kochi
Reports To: eam Lead / Operations Manager / General Manager / Managing Director (as directed by Management)

Job Summary

Key Responsibilities1. Document Management
- Ensure all documents meet embassy and employer standards.
- Maintain both physical and digital filing systems.
- Track document validity (passport expiry, medical validity, PCC validity).

2. Visa & Embassy Coordination
- Prepare visa documentation files as per country requirements.
- Coordinate with embassies, VFS/BLS centers, and clients for submission.
- Schedule visa appointments and maintain records.
- Follow up on pending approvals and appointments.
- Coordinate with overseas clients for document confirmation.

4. Compliance & Quality Control
- Ensure all documentation complies with immigration laws and company policies.
- Maintain updated checklist for each country (Poland, Romania, Greece, Saudi, etc.).

5. Reporting & Record Keeping
- Maintain document tracking sheets.




- Update management on document status and pending items.
- Prepare reports for internal review.

Required Qualifications
- Bachelor’s degree (preferred).
- Minimum 1-3 years experience in recruitment documentation or visa processing.
- Knowledge of international recruitment procedures.
- Familiarity with embassy documentation standards.

Required Skills:
- Strong attention to detail.
- Excellent organizational skills.
- Positive communication skills (English mandatory).
- Proficiency in MS Office (Excel, Word).
- Ability to handle confidential information responsibly.
- Time management and multitasking ability.

Key Performance Indicators (KPIs)
- Accuracy of documentation (zero rejection due to documentation error).
- Timely submission of visa files.
- Proper document tracking and record maintenance.
- Compliance with country-specific requirements.

Job Types: Full-time, Permanent, Fresher

Pay: ₹15,000.00 - ₹18,000.00 per month

Benefits

📌 Document Controller (Aluva)
🏢 Gowell International
📍 Aluva