Designation: Front Desk Executive

Reporting To: Sr. Admin Executive / Executive Assistant

Functionally Coordinates with: HODs

Key Responsibilities:
- Support HODs with meeting scheduling, coordination, and basic documentation.
- Coordinate with respective vendors/services pertaining to office administration.
- Maintain cleanliness and hygiene within the office Premises.
- Monitor electricity usage and encourage power/energy saving.
- Monitor Air Conditioning system usage and ensure optimization.
- Coordinate with internal teams and vendors for IT devices and gadget management.
- Ensure smooth operation and upkeep of front desk equipment.
- Address IT-related complaints.
- Welcome and assist guests and visitors professionally as and when required.
- Manage internal meetings and maintain meeting room readiness.
- Handle incoming calls and maintain visitor records.
- Oversee pantry operations with a focus on cost optimization.
- Maintain stock and coordinate with vendors for office supplies.
- Organize routine office lunch.
- Regular audit on office assets.




- Office & Facility Management
- Supervise daily office housekeeping and cleanliness.
- Ensure uninterrupted electricity, water, internet, and other utilities.
- Maintain and monitor office assets (furniture, printers, laptops, ACs, etc.).
- Oversee pest control, hygiene, and pantry management.
- Coordinate with maintenance vendors for service or repair requirements.
- Front Desk & Reception (Under Administration)
- Welcome visitors and maintain visitor entry register.
- Manage inward and outward courier records and dispatches.
- Arrange meeting rooms and refreshments for visitors or clients.
- Support administration in communication and coordination activities.
- Staff & HR Administrative Support
- Maintain attendance and leave records in coordination with HR.
- Assist in joining formalities (ID cards, seating, system setup, stationery).
- Arrange travel bookings, transport, and accommodation for staff or client

📌 Front Desk Executive (Ahmedabad)
🏢 Flow Dynamics India
📍 Ahmedabad