Position: Receptionist cum Admin

Department: Administration / HR & Admin

Location: Greater Noida

Industry: Electrical / LV Switchgear Manufacturing

Experience: 1-3 Years

Employment Type: Full time

Job Summary

We are looking for a smart, presentable, and responsible Receptionist cum Admin to manage front-desk activities and provide administrative support for smooth day-to-day office operations.

Key Responsibilities

- Manage the reception area and greet all visitors, customers, vendors, and guests professionally.
- Handle incoming and outgoing calls and direct them to the concerned person or department.
- Maintain visitor records and issue visitor passes where required.
- Receive, sort, and distribute courier, postal, and other office communications.
- Maintain reception and administrative records and documentation.
- Coordinate with housekeeping, security, pantry, and other support staff.
- Ensure cleanliness and proper maintenance of the reception and common office areas.
- Assist in arranging meetings, conference rooms, refreshments, and visitor requirements.
- Maintain office stationery and administrative supplies and coordinate their availability.
- Coordinate with vendors for routine office and facility-related requirements.
- Maintain records of office assets, equipment, and other administrative items.
- Support HR & Admin in employee documentation, attendance records, joining formalities, and other routine activities.
- Assist in travel, hotel, transportation, and meeting arrangements for employees and visitors when required.
- Handle basic data entry, MS Excel, Word,



email communication, and document preparation. • Support management and HR/Admin team in day-to-day administrative activities.
- Perform any other administrative duties assigned by the management.

Required Skills

- Good communication and interpersonal skills.
- Pleasant personality and professional appearance.
- Basic knowledge of MS Office, Excel, Word, and Email.
- Good organizational and time-management skills.
- Ability to handle multiple tasks and coordinate with different departments.
- Good telephone etiquette and visitor-handling skills.
- Basic documentation and record-maintenance skills.
- Should be disciplined, punctual, and responsible.

Qualification

- Graduate in any discipline.
- Diploma/Certification in Office Administration or related field will be an advantage. Preferred Candidate
- 13 years of experience in Reception, Front Office, Administration, or HR/Admin support.
- Experience in a manufacturing/industrial environment will be preferred.
- Candidate should be comfortable working in a fast-paced office environment.

Key Performance Indicators (KPIs)

- Professional management of reception and visitor handling.
- Timely handling of calls, couriers, and office communication.
- Proper maintenance of administrative records.
- Availability and control of office stationery and supplies.
- Coordination and responsiveness for day-to-day administrative requirements.
- Cleanliness and discipline of the reception/front-office area.
- Timely completion of assigned HR & Admin activities.

📌 Receptionist cum Admin - Greater Noida
🏢 Headsup Corporation
📍 Noida