About The Role

We are looking for a sharp, organized, and dependable Executive Assistant to support the Director of our rice

manufacturing unit. The candidate will manage the Director's schedule, communications, and travel, coordinate

closely with plant department heads on behalf of the Director, and ensure smooth day-to-day administrative and

business support, while maintaining the highest standards of confidentiality and professionalism.

Key Responsibilities

Calendar, Travel & Meeting Management

Manage the Director's calendar, appointments, and daily schedule, prioritizing and resolving conflicts

proactively.

Plan and coordinate domestic and international travel — itineraries, bookings, visas, and logistics.
Organize internal and external meetings, plant visits, and reviews — scheduling, venue/logistics, agenda

circulation, and minutes of meeting.

Track action items arising from meetings and follow up with concerned departments to ensure timely closure.

Communication & Correspondence

Draft, review, and manage the Director's correspondence — emails, letters,



presentations, and reports.
Act as the first point of contact for the Director's office, screening calls, visitors, and requests, and routing them

appropriately.

Prepare briefing notes, presentations, and MIS reports for the Director's meetings and reviews.
Maintain confidentiality of sensitive business, financial, and personnel information at all times.

Plant & Business Coordination

Liaise with plant department heads (Production, Quality, HR, Finance, Procurement, Sales) to gather updates,

reports, and information required by the Director.

Track key business metrics, project timelines, and pending approvals, and keep the Director informed of status

and priorities.

Coordinate with government offices, auditors, bankers, vendors, and other external stakeholders on behalf of

the Director as required.

Support the Director in tracking compliance, audit, and statutory timelines relevant to the

📌 EA to Director (Kurukshetra)
🏢 Majestic Basmati Rice
📍 Kurukshetra