Job Purpose To provide comprehensive administrative, organizational, and secretarial support to the Director, ensuring smooth day-to-day functioning of the Director's office, effective time management, and productive coordination between the Director and internal/external stakeholders.

Key Responsibilities

Manage the Director's calendar, schedule appointments, meetings, and travel itineraries, proactively resolving scheduling conflicts.

Screen, prioritize, and respond to correspondence (emails, calls, letters) on behalf of the Director where appropriate.

Prepare, proofread, and format reports, presentations, letters, and other official documents.

Organize and coordinate meetings, including preparing agendas, taking minutes, and following up on action items.

Arrange domestic and international travel, including flights, accommodation, visas, and itineraries.

Maintain confidential files, records, and documentation with a high degree of discretion.

Liaise with internal departments, clients, vendors, and external agencies on behalf of the Director.

Handle expense reports, reimbursements, and basic budget tracking for the Director's office.

Coordinate logistics for board meetings, client visits, and corporate events as required.

Anticipate the Director's needs and proactively handle tasks to optimize their time.





Maintain office supplies and equipment relevant to the Director's office.

Undertake any other ad hoc administrative tasks as assigned by the Director.

Key Skills & Competencies

Excellent organizational and time-management skills with strong attention to detail.

Strong written and verbal communication skills.

High level of discretion and ability to handle confidential information.

Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and general office software.

Ability to multitask and work under pressure in a fast-paced environment.

Strong interpersonal skills and a professional demeanor.

Problem-solving mindset with the ability to work independently.

Qualifications & Experience

Graduate in any discipline; additional certification in Secretarial Practice/Office Management preferred.

1-3 years of experience as a Personal Assistant, Executive Assistant, or Secretary, preferably supporting senior management.

Prior experience in a manufacturing/corporate setup will be an added advantage.

Working Conditions

Full-time role based at the Head Office; may require flexibility in working hours based on the Director's schedule.

Occasional travel may be required to accompany or support the Director.

Benefits

Health insurance

Leave encashment

Paid sick time

Work Location: In person

📌 Executive Assistant to Managing Director (Ankleshwar)
🏢 Narmada Valley Rubbers Private
📍 Ankleshwar