About The Company

Abbott Laboratories is a global healthcare leader dedicated to improving health outcomes through innovative medical products, diagnostics, and nutritional solutions. With a rich history spanning over a century, Abbott has established itself as a trusted name in the healthcare industry, committed to delivering high-quality, affordable healthcare solutions worldwide. The company’s diverse portfolio includes pharmaceuticals, medical devices, diagnostics, and nutrition products, serving patients and healthcare professionals across various markets.

Abbott’s core mission is to help people live healthier lives by providing accessible and effective healthcare options, supported by cutting-edge research and development, a strong global presence, and a dedication to excellence in all aspects of its operations.

About The Role

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to the Vice President of EPD India and the broader EPD Division. This pivotal role involves managing complex schedules, coordinating meetings, and facilitating communication across various departments and external partners. The ideal candidate will be adept at handling multiple priorities with professionalism and discretion, ensuring the smooth functioning of the VP’s office and supporting the organizational processes within the EPD India region.

The role requires a detail-oriented individual with excellent interpersonal skills, capable of managing confidential information and fostering effective collaboration across teams. As an integral part of our leadership support structure, you will contribute to the efficient operation of our division, enabling strategic initiatives and operational excellence.

Qualifications The ideal candidate should possess a Bachelor’s Degree in Business Administration, Secretarial Studies, or a related field. Prior experience in an executive support role,



preferably within a corporate or healthcare environment, is highly preferred. A minimum of 5+ years of administrative experience demonstrating proficiency in managing executive schedules, correspondence, and project coordination is essential.

Candidates must have strong written and verbal communication skills, excellent time management capabilities, and the ability to prioritize tasks effectively. Advanced computer literacy, particularly with the Microsoft Office Suite and business-specific software such as travel management systems and employee performance platforms, is required. Knowledge of corporate security, privacy policies, and branding guidelines is advantageous.

The ability to handle sensitive information with confidentiality and professionalism is critical.

Responsibilities

- Provide comprehensive administrative support to the Vice President of EPD India, including managing calendars, scheduling meetings, and coordinating domestic and international travel arrangements.
- Respond promptly to phone calls, emails, and queries, acting as the primary point of contact for the VP’s office and other departmental stakeholders.
- Prepare, modify, and review business documents, presentations, and reports to support strategic initiatives and operational needs.
- Coordinate and maintain departmental files in compliance with corporate and local requirements, ensuring easy retrieval and confidentiality.
- Assist in planning and organizing meetings, events, and conferences, including logistics, catering, and technology setup.
- Support expense reporting, procurement processes,



and requisition procedures following corporate policies and guidelines.
- Manage third-party contractor onboarding, expenses, and coordination with external administrative teams to ensure seamless integration and compliance.
- Track and support budget expenditures, providing assistance with project management and financial reporting as needed.
- Coordinate new employee onboarding and office setup activities, facilitating a smooth transition for new hires.
- Maintain professional and technical knowledge by attending workshops, reviewing publications, and participating in skilled networks and societies.
- Support the VP with additional responsibilities as assigned by management, contributing to organizational efficiency and effectiveness.

Benefits Abbott Laboratories offers a competitive benefits package designed to support the health, well-being, and professional growth of its employees. This includes comprehensive health insurance coverage, retirement savings plans, paid time off, and wellness programs. Employees have access to ongoing training and development opportunities to enhance their skills and advance their careers. The company fosters a collaborative and inclusive work environment, promoting work-life balance and employee engagement. Additionally, Abbott provides various recognition programs and resources to support employee success and satisfaction.

Equal Opportunity

Abbott Laboratories is an equal opportunity employer committed to fostering an inclusive and diverse workplace. We do not discriminate based on race, color, religion, gender, sexual orientation, gender identity or expression, age, disability, or any other protected characteristic. We believe that a diverse workforce enhances our ability to innovate and serve our global community effectively.

We are dedicated to providing equal employment opportunities and ensuring a respectful and supportive environment for all employees.

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