Skills

Office Hours: 09:30 am to 7 pm

Working Days: Mon – Sat

Weekly Off: 1st, 3rd & 5th Sat

Experience: 2+ Yrs

Role & Responsibilities

Meeting Support & Action Tracking

Coordinate the CTO’s calendar, internal syncs, client calls, and team meetings.
Attend key technical and operational meetings to take clear notes, summarize discussions, and record action items.
Follow up with team leads (Software Development, QA, DevOps, Hardware/IoT, PMO) on assigned tasks, project deadlines, and status updates.
Technical & Corporate Communication
Help draft clear internal emails, meeting recaps, team announcements, and status updates using appropriate technical terminology.
Coordinate messages between the CTO and department leads to ensure questions and updates are shared without unnecessary delays.
Maintain organized trackers and documentation for ongoing department initiatives.

Presentations & Documentation

Help prepare slides, project decks, and visual materials for internal reviews, team all-hands, and client discussions.




Compile straightforward status updates and project highlights from different teams into concise summaries for the CTO.
Format and proofread technical documents, reports, and capability notes.

Education/Qualification (if any Certification)

Bachelor’s degree in any or relevant field.
2–4 years of experience as an Executive Assistant, Project Coordinator, PMO Assistant, or Operations Coordinator, preferably within an IT/Software company.
Strong written and verbal communication skills for drafting professional emails, recaps, and slide decks.
Good organizational skills with the ability to track multiple action items and follow up with team members politely and consistently.
Comfortable using MS Office / Google Workspace (especially Word/Docs, Excel/Sheets, PowerPoint/Slides), along with basic familiarity with tools like Outlook, Onenotes, Slack, or Teams.

📌 Executive Assistant to CTO (Vadodara)
🏢 Ethics infotech
📍 Vadodara