Job Title: Executive Assistant to the CEO
Location: Vasanth Nagar, Bangalore (Work From Office)
Shift Timing: Night Shift (US Business Hours)
Department: Executive Office
Experience: 2–5 Years
About the Company
We are a rapid-growing B2B ingredients eCommerce company serving the U.S. market, specializing in supplying ingredients used across industries such as supplements, food & beverages, animal nutrition, and cosmetics. With a strong manufacturing setup in India and warehouse stocking in the USA, we provide competitive pricing, faster deliveries, and flexible order quantities to our customers. We currently serve 300+ customers in the United States, including several well-known brands.
Role Overview
We are looking for a highly organized, proactive, and detail-oriented Executive Assistant to the CEO to provide comprehensive administrative and executive support.
The role involves managing the CEO's calendar, email communications, meetings, travel arrangements, documentation, follow-ups, and day-to-day priorities.



You will work closely with the CEO and leadership team to ensure smooth coordination, timely execution of tasks, and effective communication across internal and external stakeholders.
The ideal candidate should be highly professional, discreet, organized, and capable of managing multiple priorities in a fast-paced business environment.
Key Responsibilities
Manage the CEO's email inbox, prioritize important communications, and maintain an organized inbox with a focus on inbox zero.
Manage the CEO's calendar, including scheduling, rescheduling, and coordinating meetings.
Coordinate meetings across different time zones, particularly with India and US teams.
Prepare meeting agendas, documents, presentations, and other required materials.
Take accurate meeting notes and prepare meeting recaps, action items, and follow-ups.
Track deadlines, commitments, pending tasks, and ensure timely follow-ups and reminders.
Manage travel planning and itinerary management for th

📌 Executive Assistant to Chief Executive Officer (Bengaluru)
🏢 Total Ingredients
📍 Bengaluru