Capital Property Management is the doorway to living in Portland's most vibrant neighborhoods — and that starts with a team that keeps things running smoothly behind the scenes. As a locally owned and operated company, we know that great communities are built on great teams, and we're looking for a detail-oriented problem-solver to support our Maintenance and Service Department.
In this role, you'll manage department communications, documentation, and daily office operations — playing a key part in the reliable, resident-focused service Capital is known for across Portland.
If you bring strong organizational skills, a proactive attitude, and enjoy collaborating with a team that takes care of each other, this is a great opportunity to grow your administrative career with us.
Ready to help us keep Portland's most vibrant neighborhoods feeling like home? We'd love to hear from you.
Position Details
Monday-Friday, 8:00am-4:00pm*; with an unpaid 1-hour lunch break (35-40 hours a week)
Subject to change based on needs of the department or approved requests for alternate schedule.
Portland, Oregon- Onsite with ability to drive to properties as needed
Hourly wage + Advantages. ($19-21/hr)
Responsibilities
Answer overflow phone calls, creating and submitting work orders (WOs) or relaying messages to the appropriate Property Coordinator (PC)
Monitor office supply inventory and give Maintenance and Service Managers a heads-up before stock runs low
Serve as the go-to point of contact for vendors and residents picking up or requesting keys, including managing the key-cutting request chat
Assist with key-cutting requests
Prepare and send Notices of Entry (NOEs) and building letters for recurring preventative maintenance (HVAC servicing, sump pump checks, sewer line jetting, gutter cleaning, and more)
Post NOEs as needed
Send building letters and reminders to keep residents informed
Support vendors with general inquiries and day-to-day needs
Help coordinate t