Notion Expert

Experience : 8+ Years

Remote

Summary

— Build a 7-Database Time Tracking & Project Cost System

About This Role

We're a creative agency building an internal operating system in Notion.

We need a Notion configuration specialist to build a complete time tracking and project cost module

— seven relational databases with complex interconnections, formulas, rollups, filtered views, and

access controls.

This is a database architecture and configuration job, not a design job.

You will receive a detailed specification document that defines every database, every field, every

relation, every rollup, and every formula. Your job is to build it precisely as specified, flag anything

that won't work in Notion's current architecture, and propose solutions when you hit platform

limitations.

We have the full spec written.

We have a technical lead overseeing the build.

What we need is someone who deeply understands Notion's relational database capabilities and

can execute a complex, multi-database build from a spec

.



What You're Building Seven interconnected Notion databases:

Projects — Every engagement (client and internal) that time and cost are tracked against.

Budget hours, billing type classifications, contract values, and rollup totals from work sessions.

Tasks — Individual units of work within projects.

Estimated time, actual duration (rolled up), task type (controlled vocabulary), and variance

calculations showing estimate accuracy

. Work Sessions — The core time journal.

Every block of work by any team member creates a record.

Start/end times or manual duration entry, billing rate applied at creation, links to task and project,

team member, pay period assignment, and sync status for accounting export.

Team Members — Each person who logs time. Role, active project assignments, links to billing rates

and work sessions.

Billing Rates — Rate table with per-person, per-project-type rates (internal, client-internal, client-

external).

Ra

📌 Notion Expert (Uttar Pradesh)
🏢 Sparix Global
📍 Uttar Pradesh