Description
The Procure-to-Pay (P2P) Process Coordinator is responsible for supporting and coordinating the end-to-end procurement and payment lifecycle, ensuring that purchase requests, purchase orders, invoices, and payments are processed accurately, efficiently, and in compliance with organizational policies. The role focuses on process governance, vendor coordination, and operational efficiency.
2. Purchase Request & Order Management
- Review and validate purchase requisitions
- Convert approved requests into purchase orders
- Ensure accuracy of pricing, quantity, and vendor details
- Track PO lifecycle and ensure timely fulfillment
3. Invoice Processing & Payment Coordination
- Validate invoices against POs and goods receipts (3-way match)
- Coordinate with finance for timely invoice processing and payments
- Resolve discrepancies related to invoices and payments
- Ensure compliance with payment terms
4. Vendor Coordination & Management
- Act as a point of contact for vendors regarding procurement and payments
- Coordinate with vendors for order status, delivery, and invoicing
- Resolve vendor queries and disputes
- Support vendor onboarding and documentation
5. Compliance & Governance
- Ensure adherence to procurement and financial policies
- Maintain audit trails and documentation
- Support internal and external audits
- Ensure regulatory and contractual compliance
6. Reporting & Metrics
- Track and report key P2P metrics such as:
- PO cycle time
- Invoice processing time
- Payment cycle time
- Open/aging invoices
- Prepare dashboards and operational reports
7. Issue Resolution & Escalation
- Identify and resolve process bottlenecks
- Man