Job Description:

Position

Executive Assistant

Reporting To

Director

Department

Administration

Employment Type

Full-Time

Work Mode

On-site

Experience Required

06 Years and above

Role Summary

We are looking for a highly organised, proactive, and detail-oriented Executive Assistant to provide comprehensive support to senior leadership. The ideal candidate will be a confident communicator, proficient with modern AI-powered tools, and capable of independently managing multiple projects simultaneously. This role requires solid cross-functional coordination across production, export, accounts, and other departments, as well as direct communication with international clients.

Key Responsibilities

1. International Client Communication
- Serve as the primary point of contact for international clients via email, video calls, and written correspondence.
- Draft, review, and respond to routine and complex client queries in professional, fluent English.
- Maintain a courteous and brand-consistent tone across all client-facing communications.




- Follow up on pending queries and ensure timely resolution.

2. Cross-Departmental Coordination
- Liaise regularly with production, export, accounts, logistics, and other internal departments to gather updates and resolve issues.
- Act as a communication bridge between the executive office and various teams.
- Track departmental commitments and ensure deliverables are met on time.
- Facilitate smooth information flow to minimise bottlenecks in operations.

3. Export Documentation Support
- Assist in the tracking and organisation of export-related documents (shipping instructions, invoices, packing lists, certificates of origin, etc.).
- Coordinate with the export team and freight forwarders to ensure documentation accuracy and deadlines are met.
- Maintain an organised digital repository of all export records.

4. Project Management & Coordination
- Independently manage multiple concurrent projects using spreadsheet-based pr

📌 Executive Assistant to the Director for one of the apparal manufacturing company- Kolkata
🏢 RECEX
📍 Kolkata