Location: Sewri, Mumbai Work Mode: Full time, On-site (Mon - Sat)
Reporting To: Founders
Job Summary
We are seeking an early-career Executive Assistant who can manage the Founder & Director's professional schedule, coordination, and follow-ups, while also supporting internal HR operations. This role requires someone highly organised, discreet, adaptable, and comfortable wearing multiple hats in a creative, fast-paced environment.
Key Responsibilities
Founder & Executive Support
Manage the Founder’s work calendar, meetings, and daily priorities.
Coordinate across internal teams (design, marketing, production, operations) to ensure smooth execution.
Track tasks, approvals, and deadlines and follow up proactively.
Prepare notes, summaries, and action points from meetings when required.
HR & People Operations Support
Support hiring coordination: interview scheduling, candidate communication, and documentation.
Assist with onboarding and exit processes for employees.
Maintain employee records, contracts, and basic HR documentation.
Coordinate leave tracking,
attendance records, and internal HR trackers.
Act as a point of contact for employees for basic HR-related queries.
Support performance review cycles, internal communications, and team updates.
Communication & Coordination
Act as a liaison between the Founder, teams, and external stakeholders.
Manage professional communication over email, WhatsApp, and calls.
Coordinate schedules for shoots, reviews, meetings, and internal check-ins.
Operational & Administrative Support
Maintain internal documents, trackers, presentations, and reports.
Assist with research, references, and preparation for meetings or creative reviews.
Support day-to-day operational needs linked to the Founder’s role.
Requirements
Experience: 1-3 years of experience as an Executive Assistant, HR Coordinator, Founder’s Office Assistant, or similar role.
Strong organisational and multitasking skills.
Excellent written and ver
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