Job Purpose

To provide effective administrative and coordination support for smooth day-to-day office operations, documentation, vendor coordination, employee facilities, and general administrative activities.

Key Responsibilities

1. Office Administration
- Handle day-to-day administrative activities and office requirements.
- Maintain office infrastructure, facilities, stationery, and other essential supplies.
- Coordinate for housekeeping, security, maintenance, pest control, and other facility-related services.
- Ensure proper upkeep and cleanliness of office premises.
- Maintain records of administrative expenses and office assets.

2. Vendor & Service Provider Coordination
- Coordinate with vendors and service providers for routine administrative requirements.
- Follow up on quotations, work orders, service schedules, and bills.
- Maintain vendor records and ensure timely renewal of AMC/service contracts.
- Coordinate with vendors for repairs, maintenance, and office supplies.

3. Documentation & MIS
- Maintain administrative files, registers, bills, invoices,



and supporting documents.
- Prepare daily/weekly/monthly administrative reports and MIS.
- Maintain records of office assets, stationery, consumables, and inventory.
- Support documentation required for audits and compliance.

4. Employee Support
- Assist employees with administrative requirements and workplace facilities.
- Coordinate employee travel arrangements, accommodation, visitor arrangements, and other facilities wherever applicable.
- Coordinate internal meetings, events, celebrations, and employee engagement activities.

5. Purchase & Expense Coordination
- Raise and follow up on purchase/service requirements.
- Coordinate with Accounts for vendor bills, payments, and expense documentation.
- Monitor administrative expenses and ensure proper approvals.
- Maintain stock levels of stationery and other office consumables.

6. General Coordination
- Handle incoming calls, correspondence, courier

📌 Admin Assistant- Rohini Sector 16
🏢 pansari industries
📍 Rohini