JD for Tender Executive Post:
1. Tender Identification & Analysis
- Monitor various tender portals (e.g., GeM, CPPP) for relevant opportunities.
- Analyze tender documents to assess feasibility and compliance.
- Identify key requirements and eligibility criteria.
2. Bid Preparation & Documentation
- Coordinate with internal teams (sales, engineering and finance) to gather necessary information.
- Ensure the company is registered on relevant tender platforms and maintains updated profiles.
- Understand and manage the documentation and procedures required for empanelment with agencies like MES, MCGM, CIDCO and INFRACON etc.
- Prepare comprehensive technical, commercial, and legal bid documents.
- Ensure all submissions meet client specifications and regulatory standards.
- Utilize online portals for document submission and tracking.
- Ready to attend pre bid meetings within Mumbai region if required.
3. Vendor & Stakeholder Coordination
- Liaise with subcontractors to obtain quotations and evaluate costs.
- Negotiate terms and ensure timely delivery of required documentation.
- Maintain effective communication with clients and stakeholders throughout the process.
4. Cost Estimation & Compliance
- Collaborate with teams to prepare accurate cost estimates and pricing structures.
- Ensure compliance with internal policies, industry standards, and client requirements.
- Conduct quality checks on final submissions to guarantee accuracy and professionalism.
- Ensuring & Tracking of Bank Guarantee.
- Coordinate with Accounts & EMD Track.
5. Post-Submission Activities
- Follow up on submitted tenders, addressing any additional questions or requests for clarification.
- Attend post-tender meetings or debriefings to understand the outcome and identify areas for improvement.
- Maintain records of tender submissions and outcomes for future reference.
- Maintain records of refunds, Performance Guarantees and Bank Guarantees.
Qualifications & Skills
- Education: BE Mechanical