Job Description: Tender Specialist

Position: Tender Specialist

Location: Delhi & Bhubaneswar

Experience Required: 3 - 5 Years

Employment Type: Full time

About the Role

We are looking for a highly detail-oriented and deadline-driven Tender Specialist to manage end-to-end tender documentation and submission activities. This role is critical to business success, as even a minor documentation or compliance error can lead to bid rejection.

Key Responsibilities

Tender Management & Documentation

Review RFPs, RFQs, EOIs, NITs, and tender documents thoroughly

Prepare and compile complete tender submissions as per bid requirements

Maintain document version control, indexing, checklists, and submission trackers

Coordinate with internal departments for required technical, financial, legal, and compliance documents

Ensure all documents are properly signed, stamped, notarized, and formatted as per tender conditions

Prepare compliance sheets, deviation statements, cover letters, and bid summaries

Portal Handling & Submission

Manage tender submissions on portals such as:
GeM

CPPP





IREPS

State eProcurement portals

Handle DSC signing, encryption, file compression, and upload management

Ensure submissions are completed before deadlines with sufficient buffer time

Compliance & Accuracy
- Verify accuracy of:
BOQ calculations

GST/PAN details

EMD/PBG requirements

Financial figures and supporting documents

Identify hidden clauses, eligibility conditions, and potential rejection risks

Ensure compliance with MSME, NSIC, Make in India, and other statutory requirements

Coordination & Follow-Up
- Follow up with OEMs/vendors for MAFs, authorization letters, catalogues, and supporting documents

Coordinate with CA, HR, Finance, and Project teams for certifications and records

Maintain confidentiality of pricing, commercial terms, and bid strategy

Required Skills-

Strong knowledge of:
MS Word, Excel, PowerPoint

Tender portals and DSC handling

Expertise in document f

📌 Tender Specialist (Malviya Nagar)
🏢 Sanket Communications
📍 Malviya Nagar