Job Title: Operations & Administration Executive

We are seeking a highly organized and detail-oriented Operations & Administration Executive to support and streamline our day-to-day business functions. This role is critical in ensuring smooth coordination across sales, operations, vendors, and internal stakeholders.

Key Responsibilities

1. Office Administration
- Oversee daily office operations and administrative activities
- Maintain accurate records, documentation, and filing systems (physical & digital)
- Manage vendor coordination, courier services, and office supplies
- Schedule and coordinate internal meetings and calendars

2. Sales & Operations Support
- Prepare and manage invoices, purchase orders (POs), and delivery challans
- Maintain and update records of distributors, retailers, and sales data
- Track order status, dispatch timelines, and payment follow-ups
- Coordinate with manufacturers, logistics partners, and sales teams

3. Accounts & Compliance Coordination _(Non-accounting role)_
- Maintain basic documentation related to GST invoices and expenses




- Track vendor payments and financial records
- Coordinate with Chartered Accountant / external accountant
- Ensure timely sharing and organization of financial documents

4. Reporting & Data Management
- Maintain Excel-based trackers for sales, inventory, and payments
- Prepare basic MIS reports for internal review
- Monitor inventory movement (inward/outward)

5. Internal Coordination
- Act as a central point of coordination between sales, founders, manufacturers, and logistics partners
- Ensure timely follow-ups on tasks, deliverables, and deadlines
- Robust organizational and multitasking abilities
- High attention to detail and process-driven mindset
- Effective coordination and follow-up skills
- Ability to work in a fast-paced environment with multiple stakeholders
- Good communication skills in Hindi and basic English

Not Suitable For
- Pure front-desk or receptionist profiles

Required Skill

📌 Office Administrator (Indore)
🏢 Spiceup HR
📍 Indore