Job Purpose

The Junior Back Office Coordinator supports administrative and operational functions in the back office. This role ensures smooth documentation, data entry, communication flow, and support for front-office teams by handling tasks that are critical to daily business operations.

Key Responsibilities

1. Administrative Support
- Maintain and update internal databases, records, and documentation.
- Prepare reports, presentations, and basic correspondence as required.
- Organize and store paperwork, documents, and computer-based information.
- Handle filing systems—both digital and physical.

2. Data Entry & Record Maintenance
- Accurately enter and update data into company systems and software (e.g., CRM, ERP).
- Cross-check and verify records for accuracy and completeness.
- Support in generating invoices, purchase orders, and other standard documents.

3. Coordination & Communication
- Coordinate with internal departments (Sales, HR, Finance, etc.) to ensure operational flow.
- Relay important information between departments efficiently.




- Respond to internal queries and follow up on pending tasks.

4. Support to Senior Staff
- Assist the Back Office Manager or senior coordinators in routine tasks and projects.
- Provide logístical support for meetings, documentation, and presentations.

5. Compliance & Confidentiality
- Ensure data confidentiality and comply with company policies and procedures.
- Maintain proper documentation and help in audit or compliance tasks as needed.

Skills & Qualifications

Essential:
- Basic knowledge of MS Office (Word, Excel, Outlook).
- Good organizational and time-management skills.
- Attention to detail and accuracy in data handling.
- Transparent verbal and written communication.

Preferred:
- Familiarity with back-office software (CRM, ERP, or similar).
- Bachelor’s degree or diploma in Business Administration, Commerce, or related fields.
- Prior internship or 6-12 months of relevant experience (preferred but not required).

📌 Office Coordinator (Vasai-Virar)
🏢 Mx Information Systems
📍 Vasai-Virar