About the Role:
We're looking for a highly organized, proactive Executive Assistant to support two founders in a quick-paced digital marketing and web development agency.

Your role is to remove operational friction, manage communication, and keep the founders focused on high-impact tasks.

You should think ahead, follow up relentlessly, and handle day-to-day tasks with mínimal supervision.

Key Responsibilities:
1. Calendar & Scheduling:
Manage founders' calendars end to end

Schedule interviews, internal meetings, client calls

Block time for priority tasks

Send reminders and ensure meeting readiness

Maintain a predictable weekly rhythm

2. Communication Management:
Filter important vs non-important messages

Maintain a communication tracker

3. Hiring & HR Coordination:
Manage hiring pipelines on Naukri/LinkedIn/Indeed

Schedule interviews and coordinate with HR

Maintain hiring sheet and statuses

Follow up for documents, joining formalities, and confirmations

4. Operations Support:
Track tasks across SEO, PPC, Web Dev, HR

Maintain weekly task-status sheet





Ensure deliverables are on time

Coordinate between founders and team to reduce back-and-forth

Prepare daily and weekly summary reports

5. Client Coordination Assistance:
Schedule calls with clients

Follow up on required inputs

Maintain client data sheets

Prepare basic reports using templates

Ensure smooth onboarding steps are completed

6. Documentation & Information Management:
Organize Google Drive / internal documents

Maintain SOPs, policies, and templates

Track subscriptions, tool renewals, passwords (securely)

Create structured folders/sheets to reduce clutter

7. Research & Preparation:
Prepare summaries of content (videos, articles, documents)

Create drafts of presentations, proposals, and reports

8. Personal Productivity Support:
Maintain founder to-do lists

Break tasks into actionable steps

Remind founders at the right time

Ensure daily priorities are clear

What We're Looking For:

📌 Executive Assistant to Founders (Jaipur)
🏢 ViralChilly
📍 Jaipur