Job Description: Admin Executive - Civil & MaintenanceDepartment: AdministrationReporting To: Admin Manager / Plant HeadLocation: Plant / Corporate OfficeJob Purpose

To ensure smooth functioning of administrative operations related to civil works, infrastructure upkeep, and maintenance activities (MTC) within the organization by coordinating with vendors, internal teams, and ensuring timely execution.

Key Responsibilities1. Civil Work Management
- Supervise and coordinate all civil construction and repair works within the premises
- Monitor building maintenance, including flooring, painting, roofing, drainage, and structural repairs
- Ensure timely completion of projects as per quality standards and budget
- Liaise with contractors, architects, and vendors for civil work execution
- Maintain records of all civil work projects and approvals

2. Maintenance (MTC) Management
- Handle day-to-day maintenance activities (electrical, plumbing, carpentry, etc.)
- Ensure preventive and breakdown maintenance is carried out efficiently
- Track and monitor AMC (Annual Maintenance Contracts)



for equipment and infrastructure
- Maintain maintenance logs, schedules, and service reports
- Coordinate with internal departments for maintenance requirements

3. Vendor & Contractor Management
- Identify and onboard vendors for civil and maintenance work
- Negotiate pricing and ensure cost-effective services
- Monitor contractor performance and ensure compliance with safety and quality standards
- Process vendor bills and ensure proper documentation

4. Facility Management
- Ensure proper upkeep of office and plant infrastructure
- Manage utilities such as water, electricity, and sanitation
- Ensure workplace safety standards are followed in all civil and maintenance activities

5. Compliance & Documentation
- Ensure adherence to statutory norms related to building and maintenance
- Maintain records of inspections, work orders, and approvals
- Support audits by providing necessary docum

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