Location: Mumbai (Wadala)/Dhule:
- In office - Transport Control Room / Depot_
Department:Logistics & Fleet Operations
Reports To:Operations Manager - Logistics
Works in close coordination with: Operations Manager - Logistics/ Head - Business Development
We are seeking a proactive and detail-oriented supervisor to handle day-to-day trip coordination and dispatch of petroleum transport trucks across India. This role is responsible for assigning trucks as per pre-approved contracts, ensuring timely placement at oil terminals, and actively tracking vehicle movements via the Fleet Management System (FMS) and GPS.
Key Responsibilities
1. Order Entry & Truck Assignment via FMS
- Ensure truck details, driver information, and trip plans are correctly updated in the FMS.
2. Truck Placement at Oil Terminals
- Ensure trucks are placed at designated terminals on time as per client requirements.
- Coordinate with terminal loading supervisors to confirm loading slots and inspection readiness.
- Confirm pre-loading checks (cleanliness, seals,
compliance) and post-loading documentation (loading slips, gate passes, invoices) are in order.
3. Trip Execution & GPS Tracking
- Use the GPS-enabled Fleet Management System to monitor truck movements during the trip.
- Ensure timely departure after loading and uninterrupted transit toward client delivery points.
- Proactively follow up with drivers and raise alerts in case of delays, route deviations, or vehicle idling.
5. Client Communication Support
- Share truck dispatch details (vehicle number, driver contact, ETA) with clients as per standard operating procedure.
- Provide updates on any deviations, hold-ups, or delays in transit and assist in real-time resolution.
6. Documentation & Reporting
- Maintain detailed records of all assigned trips, including order IDs, truck numbers, driver details, loading/unloading times, and POD status.
- Submit daily reports to the Operations Manager summarizi