Job Description
Role Summary
nWe are looking for a smart, well-spoken, organized, and dependable Executive Operations Associate to support day-to-day office administration, procurement coordination, vendor follow-ups, travel arrangements, and calendar management.
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nThe role requires someone who is proactive, disciplined, comfortable speaking with vendors and internal teams, and capable of handling routine administrative responsibilities with ownership.
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nLocation - Mumbai (Prabhadevi)
nOnsite - 5 Days Working
nGood English Communication Skills.
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nKey Responsibilities
n1. Office Administration
nManage day-to-day office coordination and administrative tasks.
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nMaintain office records, files, bills, documents, and vendor data.
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nCoordinate with internal teams for routine admin support.
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nEnsure office requirements are tracked and fulfilled on time.
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n2. Procurement Support
nCoordinate purchase requirements for office supplies, services, and other admin needs.
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nTake quotations from vendors and prepare basic comparison summaries.
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nFollow up for delivery, invoices, approvals, and payments.
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nMaintain proper procurement records.
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n3. Vendor Coordination
nSpeak with vendors for pricing, delivery timelines, service quality, and issue resolution.
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nNegotiate basic commercial terms under guidance.
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nTrack vendor performance and escalate delays or quality issues.
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n4. Travel Arrangements
nBook flights, hotels, cars, and local transport as required.
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nPrepare travel itineraries and coordinate travel changes.
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nEnsure cost-effective and timely bookings.
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n5. Calendar & Executive Support
nManage calendars, meeting schedules, reminders, and follow-ups.
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nCoordinate internal and external meetings.
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nSupport senior team members with basic documentation, coordination, and follow-up tasks.
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nRequired Skills
nGood spoken and written English.
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nGood communication and coordination skills.
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📌 Office Administrator (Mumbai)
🏢 Anlage Digital
📍 Mumbai